Run targeted and personalized marketing campaigns at scale with Whautomate.
Transform Your Fitness and Wellness Studio
Revolutionise your fitness and wellness studio, enhancing efficiency, customer engagement, and business growth. Automate time-consuming administrative tasks, free up your valuable time to focus on delivering exceptional experiences to your clients.
Features
Class Scheduling & Bookings
Streamline and automate the entire process of class scheduling and booking.
Marketing Campaigns
Subscriptions & Payments
Seamlessly handle client subscriptions and facilitate payment requests.
24/7 AI Chatbot
24/7 availability to make sure you do not lose any potential customers.
Automate Reviews & Surveys
Boost your social proof and measure your customer satisfaction
Automate Updates
Use automation to send updates to your customers and elevate the experience.
Supercharge Your Studio with the Ultimate Platform: 10X Sales Growth and 20-Hour Weekly Time Savings through Automation
Grow your Sales
- Never miss another opportunity with our AI chatbot seamlessly connecting all your communication channels. 24/7 availability ensures prompt responses to customer enquiries, boosting satisfaction and capturing sales opportunities around the clock.
- Run personalised marketing campaigns and nurture leads through drip campaigns, all at scale.Â
- Leverage our platform to deliver targeted messages, build meaningful relationships, and drive conversions, propelling your studio to new heights of success.
Elevate your Customer Experience
- Provide streamlined and transparent communication for trials, class bookings, payments and reminders for your customers throughout their journey.Â
- Gather feedback easily, analyse customer insights, and make informed decisions to enhance your offerings, ultimately delivering an exceptional customer experience.
- Build lasting relationships and foster trust with your customers through personalised communications based on customer preferences, interests, and behaviours.
Get your time back through automation
- Utilise Whautomate to automate and streamline your studio management processes, freeing up valuable time.
- Â From class bookings, and payments to reminders and credits usage, automate communications with your customers, allowing you to focus on delivering exceptional experiences.
- Boost your sales and marketing efforts at scale by leveraging the power of automation with Whautomate.
Class Scheduling & Group Bookings
Manage all your classes, group sessions, workshops, and events from one centralised calendar. Members can book online via a shareable booking link; no back-and-forth messaging required.
- Create recurring class schedules with capacity limits and waitlists
- Members book, cancel, or reschedule online 24/7
- Automatic booking confirmations sent via WhatsApp, Email, or SMS
- Class reminders to reduce no-shows
- Google Calendar sync for your team
- Manage drop-ins alongside subscription and credit-based bookings
Perfect for: Yoga Studios | Pilates Studios | Fitness Classes & Bootcamps
Appointments for Personal Training & 1-on-1 Sessions
Let clients self-book personal training sessions, physiotherapy appointments, and 1-on-1 consultations through a dedicated online booking page, synced directly to your trainer's calendar.
- Shareable booking pages per trainer or service
- Configurable availability and buffer times
- Automated WhatsApp/Email/SMS confirmations and reminders
- Google Calendar sync
- Handle rescheduling and cancellations without back-and-forth
👉 Explore Appointments
Subscriptions, Membership Plans & Credits
Offer the right plan for every member. Whether it's an unlimited monthly membership, a 10-class pack, or a day pass, Whautomate handles the billing, renewals, and credits automatically.
- Create unlimited membership tiers and class credit packs
- Automate recurring billing (weekly, monthly, annual)
- Members receive automatic renewal reminders via WhatsApp or Email
- Credit deduction on each class booking, automatic and accurate
- Accept payments via Stripe, Razorpay, MyFatoorah, Thawani Pay, Paytabs, and Doku
- Manage plan upgrades, downgrades, pauses, and cancellations
Invoice & Payments
Issue professional branded invoices and collect payment through the channel that works best for each client, WhatsApp, Email, or SMS. Set up automated payment reminders based on due dates so you never have to chase a payment manually.
- Create and send branded invoices in minutes
- Collect payment online via  Stripe, Razorpay, MyFatoorah, Thawani Pay, Paytabs, and DokuÂ
- Send payment links directly via WhatsApp, Email, or SMS
- Record manual payments for cash or bank transfer
- Set automatic payment reminders by due date via WhatsApp, Email, or SMS
- Set up recurring invoices for regular clients
AI Chatbot for WhatsApp
Deploy a smart, always-on AI Chatbot on WhatsApp to handle enquiries, share class schedules, book trial sessions, answer FAQs, and collect leads, even at midnight.
- Use pre-built templates to launch in minutes
- Customise conversation flows for your studio's services
- Automatically capture name, contact number, and interest
- Hand off to a human team member when needed
- Works across WhatsApp Business API, Instagram, Facebook Messenger, Telegram, and Live Chat
👉 Explore AI Chatbots
WhatsApp Marketing Campaigns & Broadcasts
Reach your entire member base, or a specific segment, with targeted promotions, new class announcements, seasonal offers, and re-engagement campaigns.
- Segment members by plan type, last visit date, location, tags, or custom fields
- Send bulk WhatsApp messages in minutes
- Personalise every message with member names and details
- Use WhatsApp-approved message templates for high deliverability
- Track open rates, click-throughs, and campaign performance via Reports
Drip Campaigns & Automated Workflows
Set up intelligent automation sequences that engage new leads, onboard new members, re-engage inactive ones, and collect post-session feedback, all on autopilot.
Example automations for fitness studios:
- Welcome Series Drip: Auto-send a welcome message → class booking offer → booking link → follow-up after their first class
- Membership Credits Expiry: Notify member credits status on every booking → on expiry day with a renewal link
- Post-class feedback: 30 minutes after class ends, auto-send a feedback form link via WhatsApp
- Re-engagement: When a member cancels their plan, auto-send a follow-up message after a few days with a special offer or a lighter membership option to win them back.
👉 Explore Automation
Omnichannel Team Inbox
Manage every member conversation, from booking queries to payment questions, in one unified inbox. Assign conversations to the right team member, add internal notes, and track resolution status.
Supported channels:
Online Forms
Create digital intake forms, health questionnaires, liability waivers, trial registration forms, and feedback surveys, and share them as a link via WhatsApp, Email, or SMS.
- Drag-and-drop form builder, no coding needed
- Custom fields, conditional logic, and file uploads
- Automatically create or update CRM records on form submission
- Accept online payments through forms (e.g., for event registrations or deposits)
- Connect form submissions to automation workflows
👉 Explore Forms
CRM for Studios Member Record Management
Maintain a complete profile for every member: contact details, membership history, booking history, payment records, form submissions, notes, documents, and conversation history, all in one place.
- Full member profile with interaction timeline
- Custom tags and fields for segmentation
- Attach documents (e.g. signed waivers, medical clearances)
- View the complete booking and payment history per member
- Notes and internal comments for your team
👉 Explore CRM for SMBs
Inventory Management Studio Retail & Products
Sell studio merchandise, branded apparel, supplements, water bottles, and accessories alongside your services. Stock levels update automatically with every sale.
- Add products with pricing, descriptions, and stock quantities
- Sell products while creating an invoice or processing a WhatsApp order
- Stock reduces automatically on each sale
- Set low-stock alerts (e.g. "Only 10 left") to stay on top of replenishment
- Manage your entire product catalogue from one place
Automate customer engagement and save time.
With Whautomate, you can easily set up rules to send automated messages to your customers and leads without lifting a finger. Get the right message to the right people at the right time, while saving time and money.
- Automation for Improved Customer Engagement and Marketing Efficiency
- Multichannel Communication for Maximum Customer Reach SIGN UP
Reach customers where they are.
Connect with customers on the channels they prefer. Create segments to target the right people with the right message, and broadcast via WhatsApp, email, and SMS. Automate customer engagement and take your marketing campaigns to the next level.
- Reach Your Customers Where They Are: WhatsApp, Email, and SMS
- Target the Right People with the Right Message using Whautomate
Automate customer engagement in minutes.
Make customer engagement effortless and elevate your business with Whautomate! Setup a bot in minutes using the predefined templates and customize it to fit your needs. Enjoy features like automated user onboarding, message scheduling, and more. Get started today!
- Elevate your business with Whautomate
- Make customer engagement effortless with Whautomate
WhatsApp Automation
Whautomate is an affordable WhatsApp-based automation and customer engagement platform for businesses of all sizes. With features like WhatsApp AI Chatbot, Automation Rules, Drip Campaigns, E-Commerce Shop, and more, businesses can increase 10X productivity and guarantee ROI. Elevate customer experience, increase retention, and measure satisfaction through automation on autopilot mode.
Testimonials
See What Our Customers Say About Us!​
Read Real Stories from Customers Who Love Whautomate and Why They Choose Us!
We’ve been using Whautomate for the past few months and it has been an exceptional tool for automating our WhatsApp replies. It has significantly improved our customer service efficiency, saving us valuable time. We also want to highlight the service provided by Babu, the founder, who has consistently been responsive and helpful. We wholeheartedly recommend Whautomate for anyone seeking effective automated solutions.
Natalie Hiong
Founder @ Creative Hearts
Whautomate has helped me to reduce man hours with its automatic reminders after booking of appointments. With the appointment page, I can easily see the agenda for the day and it has the ability to sync to my Google calendar which is very useful.
Justin
General Manager @ Espressivo Music Academy
I highly recommend Whautomate for their exceptional WhatsApp automation solution. Their team's expertise and dedication impressed me from start to finish. They seamlessly integrated their solution, improving our customer service and productivity. Trust them for reliable and effective WhatsApp automation that drives business growth.
Raghavendran Rajasekaran
Founder @ Music Love Yoga
This platform has truly revolutionized the way I run my clinic. Managing Appointments, Billing, and Patient Records has become so effortless, and the WhatsApp automations are a real game-changer. The support team is fantastic, always there to lend a helping hand whenever I need it. If you're looking to take your clinic to the next level, I wholeheartedly recommend Whautomate!
Azam
Founder @ Sport-Fit Physio CareBlog
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