Fill classes and keep members coming back
Members book classes and 1-on-1 sessions online, pay for memberships and credit packs, and get reminders on WhatsApp. AI answers enquiries 24/7.
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Less admin, more members
Online class booking
Members book, cancel and reschedule classes online at any time, with capacity limits and waitlists keeping numbers right. Confirmations and reminders go out automatically by WhatsApp, email or SMS to cut no-shows.
Memberships and credits
Recurring billing, class packs and credit deductions run automatically on every booking. Members get renewal reminders on WhatsApp or email, and you manage upgrades, pauses and cancellations from one place.
AI first, staff when needed
Your AI agent answers enquiries, shares class schedules and books trial sessions any time, even at midnight. It captures each lead's name, number and interest, then hands over to your team when needed.
Key features of the studio platform

Class schedules and group bookings
Run recurring classes, workshops and events from one calendar, and share a booking link so members book without back-and-forth messages. Drop-ins sit alongside subscription and credit-based bookings. Built for yoga studios, Pilates studios and fitness classes and bootcamps.
- Capacity: limits and waitlists on every class
- Confirmations: sent by WhatsApp, email or SMS
- Reminders: automatic class reminders to reduce no-shows
- Calendar sync: Google Calendar for your team

Personal training and 1-on-1 sessions
Clients self-book personal training, physiotherapy and 1-on-1 consultations through online appointment scheduling. Each trainer or service gets its own booking page with set availability and buffer times, synced to Google Calendar. Confirmations and reminders go out by WhatsApp, email or SMS, and clients reschedule or cancel without back-and-forth.

Memberships, credits and payments
Sell unlimited memberships, class packs and day passes, and let billing, renewals and credits run on their own. Take payment through Stripe, Razorpay, MyFatoorah, Thawani Pay, PayTabs or Doku.
- Recurring billing: weekly, monthly or annual
- Credits: deducted automatically on each booking
- Plan changes: upgrades, downgrades, pauses and cancellations
- Invoices: branded invoices and payment links by WhatsApp, email or SMS, with reminders by due date

Campaigns and automated follow-ups
Segment members by plan, last visit, location, tags or custom fields and send personalised WhatsApp broadcasts using approved message templates. Track opens, clicks and campaign results in reports.
- Welcome series: a welcome message, a class offer and a follow-up after the first class
- Credit expiry: credit status on each booking and a renewal link on expiry day
- Feedback: a form link 30 minutes after class ends
- Win-back: a special offer a few days after a member cancels

One inbox for every member chat
Answer every member chat from one team inbox: WhatsApp, Instagram, Facebook Messenger, Telegram, TikTok and website live chat. Each conversation sits next to the member's bookings, payments and notes. Assign chats to the right teammate, add internal notes and track each one until it is resolved.
What to look for in a studio booking and membership system
Yoga, pilates, martial arts and boutique fitness studios share the same daily juggle: a timetable that changes, members on different plans, and a steady flow of questions about trials and prices. A good system brings those pieces together so a booking, a payment and a credit balance always agree with each other.
Start with the timetable. Class and group event bookings should handle recurring sessions, capacity limits and waitlists, so members can join a waitlist when a class is full instead of messaging you. Next, decide how members pay. Monthly unlimited plans, 10-class packs and drop-ins all work differently, and subscriptions, plans and class credits keep each type in check by deducting a credit on every booking and sending renewal reminders before a plan runs out.
Then look at what happens between visits. With workflow automation, you can welcome a new lead, offer a trial class, follow up after their first session and nudge members whose credits are about to expire, all without someone watching the calendar.
A simple order to set things up:
- Add your classes, trainers and schedules.
- Create your membership plans and credit packs.
- Turn on booking confirmations and class reminders.
- Add one welcome sequence for new enquiries.
For a closer look at running bookings over chat, read how studios automate class bookings on WhatsApp.
Works well with
Forms
Collect health questionnaires, liability waivers and trial sign-ups, saved straight to the member profile.
Inventory management
Sell apparel, supplements and accessories alongside classes, with stock updated on every sale.
CRM for SMBs
See each member's bookings, payments, documents and conversations in one profile.
What our customers say
We’ve been using Whautomate for the past few months and it has been an exceptional tool for automating our WhatsApp replies. It has significantly improved our customer service efficiency, saving us valuable time. We also want to highlight the service provided by Babu, the founder, who has consistently been responsive and helpful. We wholeheartedly recommend Whautomate for anyone seeking effective automated solutions.
Natalie HiongFounder, Creative Hearts
We were lucky to find Whautomate when we were looking for a razorpay integrated appointment scheduling software. Whautomate has helped us organize our client calendar effectively and send out professional communication to clients on WhatsApp. The team is responsive and customer support is great. I would highly recommend them.
ChaitraFounder, Untangle
Whautomate took the admin chaos out of running my Pilates studio, scheduling is effortless and client communication finally feels seamless. Highly recommend!
MeryemFounder, Reforma Pilates
Whautomate has helped me to reduce man hours with its automatic reminders after booking of appointments. With the appointment page, I can easily see the agenda for the day and it has the ability to sync to my Google calendar which is very useful.
JustinGeneral Manager, Espressivo Music Academy
I highly recommend Whautomate for their exceptional WhatsApp automation solution. Their team's expertise and dedication impressed me from start to finish. They seamlessly integrated their solution, improving our customer service and productivity. Trust them for reliable and effective WhatsApp automation that drives business growth.
Raghavendran RajasekaranFounder, Music Love Yoga
This platform has truly revolutionized the way I run my clinic. Managing Appointments, Billing, and Patient Records has become so effortless, and the WhatsApp automations are a real game-changer. The support team is fantastic, always there to lend a helping hand whenever I need it. If you're looking to take your clinic to the next level, I wholeheartedly recommend Whautomate!
AazamFounder, Sport-fit Physio Care
Honestly, I was a bit skeptical at first about Whautomate, but the team has been incredibly friendly, responsive, and diligent. While many other apps have their pros and cons, if you're looking for fast, reliable tech support that makes your life easier, Whautomate is the way to go. The best tech support and customer service, highly recommended!
Dr. Giri PrasetyaFounder, Spinalign Wellness
After using Whautomate for over a year, I can confidently say it has transformed the way I run my clinic. Appointment scheduling and follow-ups, which was one of the most time-consuming parts of our workflow is now fully streamlined. The WhatsApp integrations are incredibly effective, helping our patients stay engaged, informed, and consistent with their visits.
What sets Whautomate apart is not just the automation, but the team behind it. Their support is unbelievably fast, attentive, and solution-oriented, Especially Mr. Parthiban, He is Gem, Progressive and Positive Thinker, He is Kind and attentive. Any time we needed help, he responded with clarity and efficiency something we’ve rarely experienced with other software providers or any other service providers.
Dr. Abdul AzeezFounder, Pearl Kinesis Healthcare
My overall experience with Whautomate has been positive and helpful for my business. I had researched extensively for platforms that would cater to my specific needs, were quick to install and did not require heavy investments. Whautomate met all my requirements. The team is also great to work with and the CEO was personally involved in critical requirements.
LakshmiCEO, SAMA: The Calm Mind Studio
Using Whautomate for managing my yoga and sound healing classes has made the entire booking process smooth and effortless. From class scheduling to tracking credits and communication, everything feels well organised and easy to use for both me and my students. Grateful for the support and simplicity your platform brings to small wellness businesses like mine. Thank you, Whautomate team, for creating such a helpful system!
Founder, The Unalome
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