Class capacity caps are easy to violate
Without a real-time booking system, you end up with 20 people in a 16-spot HIIT class. Coaches stressed, members crowded.
See how Whautomate solves this
Class bookings, plans and credits, personal training, WhatsApp automations and broadcasts - built for bootcamps, HIIT studios, CrossFit boxes and small-group fitness.
Built from hundreds of conversations with operators in your space. Pick the ones that hit closest, then see how Whautomate solves them.
Without a real-time booking system, you end up with 20 people in a 16-spot HIIT class. Coaches stressed, members crowded.
See how Whautomate solves thisA 7-day free trial brings people in, then most disappear because nobody followed up at the right time.
Personal training is in one calendar, group classes in another, and members do not know which to use.
Members want to upgrade tiers or change plans. Without automation, the owner handles each one personally.
If 6 of 16 booked members do not show up, the workout is over-prepared and the room feels empty.
Replace four to six separate tools with one connected platform. No new tabs, no copy-paste, no missed messages.
Members book group classes or personal training from one portal. Set hard caps per class, enforce booking windows, and define cancellation rules.
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Members book classes or PT sessions inside WhatsApp via a no-code Flow - fewer DMs to coaches, more bookings completed in chat.
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Reminders the day before and morning of class. When openings appear, a tag-based 'last-minute' broadcast fills the spot in minutes.
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Collect waivers, PAR-Q forms, and health-screening responses by WhatsApp at signup. Responses live on the member record and trigger the next automation step.
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Sell unlimited memberships, 8-class packs, intro trials, and challenge bundles. Whautomate tracks credits and runs renewal automations on Subscription Updates.
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Memberships renew automatically through Stripe, Razorpay, MyFatoorah, PayTabs or Thawani Pay - with retry logic for failed payments and personalised PDF invoices delivered by WhatsApp.
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When a lead starts a trial, run a 7-day WhatsApp drip with check-ins, class suggestions, a CSAT survey, and a plan pitch on day 5. Conversion rates climb without owner involvement.
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Run 30-day challenges, recognise milestones, and reward streaks with WhatsApp loyalty notifications - plus segmented broadcasts to active and lapsed members.
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Run several gyms or boxes from one Whautomate account. Each location has its own classes, coaches, and inbox - with shared member CRM, plans, challenges, and broadcasts across the chain.
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Whautomate runs on HIPAA-compliant AWS data centres with encryption at rest and in transit, role-based access, and a full audit log of every action your team takes.
Read the full security overviewReal scenarios, not feature lists. Each one runs out-of-the-box on Whautomate.
A new lead signs up for a 7-day trial. An automation sends daily WhatsApp check-ins with class suggestions, gathers a CSAT response on day 4, and pitches a plan on day 5.
A 6 am HIIT class is capped at 16. When openings appear from a cancellation, a tag-based broadcast goes out and the spot is claimed within minutes.
Sell challenge spots online. Run a WhatsApp welcome series with goal-setting, weekly progress prompts, and accountability nudges.
A typical workflow you can drop into your account today, fully customisable in the no-code automation builder.
Bookings, waitlists, automations, and WhatsApp follow-ups - so you can focus on the workout. Try Whautomate free.