Reformer slots go unfilled when someone cancels
A late cancellation is a lost slot unless you have an automation that re-fills it. Most studios run this manually.
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Online class bookings, plans and credits, WhatsApp reminders, segmented broadcasts, and invoicing - all on one platform.
Built from hundreds of conversations with operators in your space. Pick the ones that hit closest, then see how Whautomate solves them.
A late cancellation is a lost slot unless you have an automation that re-fills it. Most studios run this manually.
See how Whautomate solves thisSpreadsheets work until they don't. Then a member uses 11 sessions out of a 10-pack and nobody noticed.
Without a clear system, the same handful of members cancel late, every week.
Booking, rescheduling and confirming privates over personal WhatsApp eats up the studio owner's day.
You cannot tell at a glance who is paying full rate and who is on a 10-pack until you check four tabs.
Replace four to six separate tools with one connected platform. No new tabs, no copy-paste, no missed messages.
Members book reformer, mat, or private sessions in seconds. Each reformer or mat slot is tracked by capacity, with cancellation rules per class type.
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Members book classes inside WhatsApp via a no-code Flow - fewer DMs to the studio owner, more bookings completed without leaving the chat.
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Automated reminders the day before and morning of class. When openings appear from a cancellation, a tag-based broadcast goes to a 'last-minute' segment so the room stays full.
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Send waiver and health-screening forms by WhatsApp at signup. Responses are stored on the member record and can trigger the next automation step.
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Sell unlimited memberships, 5-packs, 10-packs, and intro offers. Whautomate tracks credit usage and renewal dates per member and runs renewal automations on Subscription Updates.
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Mark a class as virtual and Whautomate auto-attaches a Zoom or Google Meet link to every confirmation and reminder.
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Personalised PDF invoices for plans, privates, and workshops. Take payment via Stripe, Razorpay, MyFatoorah, PayTabs or Thawani Pay - payment links delivered by WhatsApp.
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Convert intro offers into ongoing plans, win back lapsed members, or fill workshops. Segment broadcasts by tags, location, age range, or last-activity date.
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Run several Pilates studios from one Whautomate account. Each studio has its own classes, instructors, schedule, and inbox - with shared member CRM, plans, and broadcasts across locations.
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Whautomate runs on HIPAA-compliant AWS data centres with encryption at rest and in transit, role-based access, and a full audit log of every action your team takes.
Read the full security overviewReal scenarios, not feature lists. Each one runs out-of-the-box on Whautomate.
A new member buys a 3-class intro pack. Whautomate sends a welcome message, tracks credit usage, and pitches a monthly plan before the third class - all inside the visual automation builder.
When openings appear in a popular reformer class, send a quick WhatsApp broadcast to a 'last-minute' tag. Spots get claimed in minutes.
Sell tickets through your portal, take payment via Stripe or Razorpay, and run a WhatsApp pre-workshop sequence with prep notes and check-ins.
A typical workflow you can drop into your account today, fully customisable in the no-code automation builder.
Bookings, plans, credits, broadcasts, and WhatsApp messaging - one platform. Try Whautomate free.